Office Coordinator

Adastra is a global IT company, offering premier class services and solutions in the area of Information Management. We work in international teams and on projects for leading global financial, automotive, telecommunications and insurance pioneers. We pride ourselves in accepting the challenge of mastering new technologies with each new task and in empowering our clients in achieving results. What gives us satisfaction is the opportunity to apply innovation in our jobs daily, inclusive of new areas such as Big Data, Artificial Intelligence, Internet of Things, Blockchain, Cloud, Data Monetization and Robotic Process Automation.

Your responsibilities:

• Ensure the smooth execution of day to day administrative activities in the office
• Office reception function - meet visitors and refer them to appropriate staff members, answer and forward phone calls, take messages, scan documents, etc.
• Provide administrative support to staff members, as well as organizational support with company events, meetings, client visits, internal and external audits
• Organize business trips
• Handle communication with suppliers, stakeholders and employees via email and phone
• Deal with overall office environment and infrastructure maintenance, housekeeping, repairs, office equipment and supplies
• Prepare incoming/outgoing mail for distribution
• Review, analyze and summarize offers related to the office activities; proactively search for potential improvements
• Provide reliable and confidential secretarial and administrative support in a polite and professional manner
• Assist with ad-hoc projects/activities and provide reliable support when required

Your profile:

• Good English language knowledge (spoken and written)
• Computer literacy (Outlook, MS Office - Word, Excel, PowerPoint)
• Experience on a similar position would be an advantage but it is not mandatory
• Very good interpersonal and communication skills
• Ability to work independently
• Very good organizational skills
• Loyalty and responsibility
• Positive and friendly attitude

What Adastra can offer you:

• Diverse career growth opportunities

• Extensive portfolio of technical trainings

• Access to certification programs

• Leadership and soft skills trainings

• Exposure to challenging projects in an international environment

• Opportunity to work with the latest technologies in the Data field

• Free German language classes

• Multicultural, dynamic, and learning-focused working environment

• Extended Additional Health insurance package

• Multisport cards

• Additional annual paid leave days

• Recharge program for a better balance between work and personal commitments

• Referral bonus program

• Corporate social and charity initiatives and Events

• Regular team buildings and office parties

• Three office locations in Bulgaria with a relax and gaming area

Are you ready to join a dynamic team of Information Management professionals committed to deliver best-in class solutions and services to the world’s leading organizations? Apply now or send your resume in English. We thank all interested applicants and will only contact a short list of them.